Google Calendar appointment slots replaced by appointment schedules

Google Calendar has made changes to how users create and offer appointment slots. Beginning August 7, 2024, you can no longer create new appointment slots and instead will need to create an appointment schedule.

If you have active appointment slots:

• • You get a message on your current slots to let you know they’re no longer bookable.
  • People get an error message when they try to book appointments in slots on your calendar.
  • Any current appointments booked through appointment slots remain unchanged.

If you want to create appointment slots that are available for booking, use the appointment schedule tool.

To Create An Appointment Schedule:

Step 1: Set up your appointment schedule

Important: To create an appointment schedule on a secondary calendar or add co-hosts to an appointment schedule, you need an eligible Google Workspace subscription. Learn more about premium features for appointment schedules.

1. 1. On a computer, open Google Calendar.
   2. At the top left, click Create.
   3. Click Appointment schedule.
   4. Enter a title.
      • The title is visible to anyone who has the link to your booking page.
      • The title appears on your calendar for the schedule and incoming bookings.
   5. To set an appointment duration, click the down arrow.
      • Appointments must be at least 5 minutes long.
   6. Set the date, time, and time zone of your appointments.
      • You can set up a one-time or recurring appointment schedule.
      • Tip: To add multiple time slots for a single day, click Add another period to this day.
   7. Choose settings for your appointment availability, such as your scheduling window or days when you won’t be available. Learn about customizing your availability.
   8. Choose a primary or secondary calendar where you want to add your appointment schedule.
      • Tips:
        • Once you create an appointment schedule, you can’t edit it to be on a different primary or secondary calendar.
        • Anyone with edit permission to a secondary or primary calendar can make changes to the schedule and view incoming bookings. Learn more about access permissions.
   9. Optional: To avoid conflicts for events created or accepted on primary or secondary calendars, under “Calendars,” select Check calendars for availability. Then, select all calendars for which you don’t want bookable times to be available during any created or accepted events.
      • Important: Each appointment slot on a booking page can only be booked once even with this feature turned off.
   10. To add co-hosts to the appointment, enter the co-host’s names or email addresses.
       •  You can also add Google Groups directly.
   11. Click Next.

      Google Calendar appointment schedule tool

Step 2: Set up your booking page

Important:

• • Email verification is only available for eligible Google Workspace plans.
  • For eligible Google Workspace and Google One plans, you can send up to 5 reminders before each appointment.

1. 1. Review your booking page photo and name.
      • The photo is taken from your Google Account. Learn how to change your photo.
      • Booking pages don’t show a photo for appointment schedules created on secondary calendars.
   2. Select a location and conference options for the appointment:
      • Google Meet video conferencing
      • In-person meeting
      • Phone call
      • None / to be specified later
   3. Add a description that explains your service.
      • The description shows on your booking page and in confirmation emails.
   4. Add fields for your attendees to fill out.
      • Attendees must provide their first and last name and email address.
      • To add more fields:
        • Click Add an item.
        • Click Phone number or Custom item.
        • Select if these fields are Required or Optional.
      • To prevent bots, click Require email verification.
   5. Set up confirmation emails and reminders for your emails.
      • You can send up to 5 reminders.
   6. Click Save.
      • Tip: In Week view or any Day view, you can create or add availability to an appointment schedule when you click any time on your calendar. Click Appointment schedule in the window that appears.

              Appointment schedule booking page

For more information on using the appointment schedule tool, please visit the Google Calendar Help Center.